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TOS Events and Media Coordinator

TOS Events and Media Coordinator is a resourceful and experienced self-starter who will serve as the point-person and concierge for TOS program operations and logistics. Key responsibilities will include event management, communications, office administration, program oversight and publicity. This position reports to the TOS Executive Director and works closely with the clergy, senior staff and synagogue administration. In this dynamic, fast paced, team-oriented work environment, we are looking for a dedicated, hard-working and flexible candidate with a positive demeanor, cordial can-do attitude, and mature sense of professionalism. This position includes monthly evening and weekend responsibilities.

 

Administration and Event Management

  • Serve as in-house concierge, working with staff and members to plan, budget for, and evaluate Temple Ohabei Shalom sponsored events including holiday events, fundraisers, meetings, and community events
  • Assist Temple members in planning and executing life-cycle events including but not limited to B’nei Mitzvahs, weddings and funerals.
  • Work with outside renters and event planners on contracts, pricing, setups of equipment and furniture, deliveries, and all matters associated with planning their events.
  • Coordinate with TOS Executive Director on contracts, event staffing, food and beverage purchase, and communications with outside vendors.
  • Coordinate with the Facility Manager regarding scheduled events, proper custodial staffing and event setup and cleanup.
  • Guide all processes related to programming, ticketing, and technology for the High Holy Days
  • Manage master calendar and coordinate resources according to event needs
  • Manage space rentals, serving as main point of contact, marketing, evaluating, tracking use and managing vendor relationships
  • Maintain an up-to-date master calendar for all programs and events.
  • ARS (religious school) administrative and programming support including Shabbat Byachad, ARS Shabbat dinners, B’nei Mitzvah experience etc.
  • HomeBASE (afterschool program) administrative support

Communications Oversight and Management

  • Implement comprehensive communications and media strategy with support of senior staff team in order to coordinate internal and external marketing efforts.
  • Plan, write, edit and coordinate production of regular communications
  • newsletters, weekly e-newsletter, digital signage, weekly Shabbat information, social media posts and other yearly special projects.
  • Maintain social media presence
  • Contribute to media relations effort by developing story concepts, writing press releases and appropriate distribution to media.
  • Research & development of new and enhanced strategies for temple and school communications.

Qualifications

  • Bachelor’s degree
  • Excellent oral and written communication skills for print and social media
  • Warm and personable with strong customer service skills
  • Fluent in Microsoft Word, Excel and Outlook;
  • Detail-oriented and capable of managing multiple projects and tasks at one time
  • Able to work in a dynamic environment with changing demands and expectations, and open to new things and to working outside of the job description
  • Familiarity with Jewish holidays and customs and synagogue life is a plus
  • Experience working with a web content management system (CMS), specifically ShulCloud, and metrics reporting tools such as Google Analytics, Google Adwords, Facebook ads/sponsorships
  • Experience with video editing and creating video for social media a plus.

Physical Requirements

  • Ability to hear and speak in order to exchange information in person and by phone
  • Ability to see in order to read and prepare documents and monitor event activity
  • Reaching overhead, above the shoulders, and horizontally, to retrieve and store supplies
  • Occasionally lifting moderate-weight objects
  • Ability to be mobile in order to review set-ups and to actively manage events that are in progress

Join our growing team! Send cover letter and resume to Shari Churwin, Education Director schurwin@ohabei.org.

Synagogue Executive Director

Temple Ohabei Shalom (“Lovers of Peace”), the first synagogue in Massachusetts (founded 1842), is seeking an Executive Director to manage and be accountable for its finances and operations.

As a Reform Congregation, Ohabei Shalom is a truly diverse mosaic, including Jews by birth, Jews by choice, interfaith families, and people of many ethnicities and nationalities, without regard to sexual orientation.

The position is ideal for a hands-on manager seeking to have a lasting impact on a distinguished Jewish institution at a pivotal point in its history. The Executive Director will be supported by a congregation that is forward-looking, passionate about Judaism, and proud of its role in the culture of the Boston area.

Working with the President, Board of Trustees, and clergy, the Executive Director manages a team of five to seven people. The position requires a track record of non-profit leadership, experience implementing management best practices, and a solid foundation in fiscal, administrative, operational, facility, and membership management. The Executive Director is also expected to enhance the synagogue’s visibility, communications, and media presence.

The successful candidate will bring a “can do” attitude and an enterprising approach that will help illuminate areas of needed improvement.

For additional information and to submit a letter of interest and a résumé, please email: Temple Ohabei Shalom Executive Director Search Committee, tossearch@gmail.com.

Position Details:

The Executive Director reports to the congregational President, who chairs the Board of Trustees. The Executive Director assists the Board in strategy, process improvement, and implementation of programs, and works closely with the Rabbis and lay leaders to ensure that they can function effectively. The Executive Director attends all senior leadership and Board meetings. Weekend work is common, depending on synagogue activities.

The Executive Director is accountable for the finances and successful operations of the congregation. This requires regular reporting of the financial and operational status to the President and Board. The individual will supervise the Temple budget, bookkeeping, dues collection, and rental income.

Annual compensation range: $80,000 to $90,000, plus benefits, depending on skills and experience.

Additional Duties and Responsibilities Include:

Financial management: monitoring synagogue expenses and income; responsibility for all financial transactions

  • Overseeing annual budget process with Treasurer and Board’s Executive Committee
  • Evaluating all liability contracts to ensure adequate insurance coverage
  • Negotiating contracts with providers and managing provider relationships

Office management: responsibility for day-to-day operations

  • Managing volunteers and programs; coordinating activities related to religious services
  • ​​​​​​​Coordinating with the Director of Education on educational-event planning
  • Developing and maintaining processes and procedures for office functions such as scheduling, rental, and purchasing
  • Managing member communications
  • Conducting staff performance reviews and updating job description

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Facilities management: supervising maintenance of the physical plant

  • Working with the Facilities Manager on space planning, food, set-up, and clean-up
  • Responsibility for the safety, security, maintenance, and cleanliness of the property
  • Recommending capital projects
  • Maintaining the proper care of religious items in consultation with the clergy

Communication: facilitating communication among office staff, clergy, and lay leaders

  • Coordinating and reviewing the Temple’s publications
  • Developing communication strategy around large events such as the High Holy Days
  • Developing and implementing media strategy
  • Reviewing content of Temple website
  • Welcoming and interviewing prospective members and developing a welcome packet for new members
  • Ensuing that member inquiries are addressed in a timely manner
  • Coordinating, publicizing, and supporting fundraising events

Qualifications Include:

  • Bachelor’s degree
  • Five years’ experience managing a non-profit organization, including financial management and budget development
  • Experience with social media outreach and website design
  • Experience working with volunteers
  • Very strong writing skills
  • Excellent communication, presentation, negotiation, and interpersonal skills with an ability to foster a collaborative team environment
  • Experience with employee recruitment
  • Knowledge of Judaism and understanding of synagogue life preferred.
Sun, August 19 2018 8 Elul 5778