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Business Operations Manager

Position Summary

The Business Operations Manager ensures all business-related objectives are consistently and successfully achieved for a historic, caring and vibrant synagogue in the heart of Brookline. With a wide array of spiritual, educational and cultural programs, it is essential that the Temple Ohabei Shalom (TOS) team is comprised of dedicated, organized, mission-driven and highly skilled individuals, for which the Business Operations Manager plays a key role.

The position requires a “hands-on” professional to organize and coordinate streamlined daily business operations, including executive support, oversight of facility projects, maintenance and building systems and ensuring the safety, security and cleanliness of a 58,000 square foot campus. The Business Operations Manager must possess excellent interpersonal communication and organizational skills necessary to oversee and support staff, monitor and interact with contractors, vendors and security professionals, and work effectively to support prospective and existing temple members, rental tenants and the public.

Responsibilities include but are not limited to:

  • Policies and Procedures: Ensuring all TOS policies and procedures are consistently followed, identifying gaps and proposing enhancements for approval and implementation

  • Facilities: Managing daily operations including contractor/vendor oversight and compliance, special facility project management, team support, collaborating on regular and preventative maintenance programs, overseeing supply and equipment purchases and inventory control, maintaining phone, utility and IT functions, ensuring successful rental operations and tenant support, handling all state, local and federal compliance items, maintaining effective safety and security protocols

  • Finance: Supporting the ED, Bookkeeper, Co-Treasurers and Co-Presidents to ensure TOS fiscal objectives are met through budget formulations, reviews and compliance, monitoring and ensuring successful payables and receivables management (including payroll and benefits) evaluating liability contracts, communicating with members and vendors regarding their accounts as needed
  • Administration and Member Support: Overseeing administrative staff to ensure regular work and special projects are delegated and completed on time and as instructed, empowering the team to achieve maximum effectiveness, mastering and utilizing the temple CRM platform and training staff and members for optimal utilization, conducting non-facility vendor reviews and sourcing new vendors as needed, collaborating on effective communications related to marketing, finance and membership outreach, onboarding and support, facilitating proper communication among office staff, clergy, and lay leaders, ensuring website is properly maintained and updated, other special projects as assigned

Qualifications

  • A minimum of three years’ experience relevant to the role, preferably for a non-profit organization (synagogue experience a plus but not required)
  • Extremely organized and detail oriented, with the ability to successfully handle concurrent tasks with competing priorities
  • Strong analytical, decision-making and problem-solving skills
  • High proficiency with Microsoft Office Suite and general IT troubleshooting (incl phones, computers)
  • A hands-on, can-do attitude with a professional, proactive, purposeful and calm demeanor
  • Ability to work well independently as well as take direction from executive and lay leadership
  • Strong ability to lead by example and empower others to succeed
  • Excellent communication, presentation, negotiation, and interpersonal skills with an ability to foster a collaborative team environment
  • Experience with human resource practices and requirements
  • Bachelor’s degree

 

Work Environment and Physical Requirements

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk and stand for extended periods of time. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel or crouch. The employee is required to sit for periods of time to perform functions on the computer.

 

Compensation: Salary and benefits eligible, full time position.
Send resume and brief cover letter to
jhaims@ohabei.org.
No phone calls please.

 

Youth Education and Administration Coordinator

Position Summary: 
The Youth Engagement & Administration Coordinator will serve as an integral part of the Education Team at TOS. They will be a relationship builder who inspires our students to be connected to Jewish life, they will serve as a role model for what an active and committed Jewish adult can be, and they will engage everyone around them to find their own Jewish path. The goal of this position is to create and implement Jewish programming that integrates social and educational experiences in a secure and welcoming atmosphere, thus ensuring the continuing growth of family, child, and teen engagement at Temple Ohabei Shalom. This is a full time, exempt position, for 10 months annually (summers off), including monthly evening and weekend responsibilities. The YEAC reports to the ARS Director. 

Duties and Responsibilities: 
Ansin Religious School (ARS) Administration and Membership Coordination: 
• Assist with scheduling, logistics, and daily operations 
• Prepare ARS Communications - including weekly newsletter and website administration 
• Maintain and update ShulCloud (CMS system) 
• Support ARS director, teachers and Education Office staff 
• Work with TOS staff and Membership Committee to build relationships and help to create bridges amongst students, families, and the greater Ohabei Shalom (TOS) community 
• Increase member connection and commitment to TOS programs and services and ensure the member experience is consistent and integrated among all arms of TOS community 
• Work with the membership committee to create strategies for promoting congregational membership, congregant outreach and retention programs and protocols 
• Help build a culture of engagement and volunteerism at TOS, especially for families of children in the pre- and post-b’nei mitzvah years 

ARS Grade 7 Teacher: 
• Teach weekly on Tuesday afternoons: submit lesson plans, send weekly parent emails, attend faculty meetings, and engage students in Jewish life at TOS and beyond 

ARS Experiential Education: 
• Plan and execute chugim (electives) weekly (during ARS hours) 
• Plan and execute ARS special events and weekly electives 
• Monthly Shabbat B’yachad planning and attendance, co-leading Tot Shabbat monthly, occasional holiday programs 

Youth Team Leader: 
• Coordinate childcare activities (snack, staff, supplies, etc.) for the High Holy Days & Shabbat (Friday and Saturday) 
• Take the lead for design, implementation and execution of the children’s education programming with the appropriate advisors/staff for two annual shul ins (synagogue sleepovers), High Holy Days childcare and Food Drive, Mitzvah Day, Purim Carnival, and TOS Passover Seder, and monthly Shabbat B’yachad 
• Plan and implement four to six experiential education programs for all youth group cohorts 

Teen Experiential Programs & 8 – 12 Youth Group: 
• Serve as OSTY advisor, Ohabei Shalom’s NFTY-NE affiliated 8th-12th grade youth group 
• Coordinate Madrichim Program 
• Oversee confirmation/graduation service 
• Staff Telem weekly (teens volunteering at Boys & Girls Club) 
• Administration of teen programs: attendance, fees, program information, calendar, emails and text messages 


Qualifications 
• Bachelor’s degree 
• Creative, enthusiastic, goal-oriented, and collaborative team player 
• Warm, engaging, and personable; easily building relationships with children, teens, and parents 
• Guided by a sense of Jewish values and personal connection to Judaism 
• Excellent communication skills (verbal and written) and strong organizational skills 
• A desire to be mentored and grow professionally 
• Fluent in Microsoft Word, Excel and Outlook 
• Detail-oriented and capable of managing multiple projects and tasks at one time 
• Able to work in a dynamic environment with changing demands and expectations, and open to new things and to working outside of the job description 
• Experience with experiential education (teaching, babysitting, tutoring, or as a camp counselor) 
• Comfortable working with new technology; experience with a content management system (CMS) like ShulCloud a plus 


Work Environment & Physical Requirements
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee needs the ability to see in order to read and prepare documents and monitor event activity. The employee frequently is required to walk and stand for extended periods of time. The employee is occasionally required to lift moderate-weight objects or to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. perception. The employee is required to both be mobile to teach and actively manage events that are in progress and sit for periods of time to perform functions on the computer. This job operates in the classroom setting, in an office setting and also in event venues in our building complex. This role routinely uses standard office equipment such as computers, phones, photocopiers, etc.

Application Instructions

To apply, send your resume and cover letter to Amy Deutsch, Director of the Ansin Religious School at adeutsch@ohabei.org

 

Sun, August 25 2019 24 Av 5779