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Event & Media Coordinator

Job Description

The Event and Media Coordinator is an exceptionally organized and detail-oriented self-starter who will serve as the key driver of a wide variety of program operations and logistics for a very dynamic, warm, vibrant and historic Reform temple in Brookline. Core responsibilities include all aspects of event planning, production and onsite event coordination, as well as internal and external communications, marketing and publicity. High energy collaboration across all departments in this fast paced environment is central to this role. We are eager to welcome a dedicated, calm under pressure, upbeat, all-in candidate. We have an outstanding and dedicated team to collaborate with.

Select evening and weekend responsibilities are required, with comp time provided.

Duties and Responsibilities
Responsibilities include, but are not limited to:

Administration and Event Management

  • Work with various teams to plan, budget for, and handle all logistics for events large and small.
  • Coordinate rental and vendor contracts, volunteer engagement, staffing, catering, and vendor management.
  • Collaborate with building management to ensure all programs are scheduled and staffed.
  • Provide administrative and program support for other departments as needed.

Communications Content and Coordination

  • Collaborate on, create and implement high-impact multi-media and communications strategies, including website development, SEO, social media, press and other platforms

Qualifications

  • A minimum of 2-3 years of related work in a similar environment
  •  Bachelor’s degree
  • Stellar, professional written and verbal communication skills
  • A true team player and people-person with a relaxed, yet focused and proactive demeanor
  • Ability to work very effectively both independently and with supervision under tight deadlines
  • Highly proficient in Microsoft Office Suite, web design and Google applications
  • Extremely detail-oriented and capable of managing multiple projects and tasks at one time
  • Ease and ability to work within a dynamic environment with shifting priorities
  • Familiarity with nonprofit and Jewish/religious institutions a plus
  • Technology and A/V savvy a plus

Supervisory Responsibility
Schedule and supervise program volunteers and support staff.

Send resume and brief cover letter to jhaims@ohabei.org. No phone calls please.

Facilities Manager

The Facilities Manager position requires a hands-on, collaborative and flexible person to supervise custodial staff, collaborate with internal staff and lay leaders, and manage a wide scope of responsibilities as outlined below.

This person will oversee building systems contracts and maintenance including HVAC, plumbing and electrical, landscaping and custodial. Reporting to the Executive Director, this individual ensures the day-to-day safety, security and cleanliness of a 58,000 square foot campus. A wide set of duties, ranging from managing room rentals, inventory of and procuring supplies to overseeing large-scale capital projects, are involved. The Facility Manager must possess exemplary interpersonal communication skills necessary to manage custodians, interact with contractors, and work effectively with Temple Members, tenants and the general public, and will be responsible for ensuring that TOS is in compliance with the local, state and federal applicable codes, regulations, and standards pertaining to operations. The role requires an individual with a high level of competence and flexibility managing ongoing, concurrent and often shifting duties.

Duties and Responsibilities

  • Manage, hire and supervise maintenance staff, direct and schedule day-to-day and long-range activities and ensure facilities staff properly follow processes and procedures.
  • Manage basic programming, operating and troubleshooting all HVAC, mechanical, electrical, fire, water, security systems, IT, etc, with a breadth of knowledge of older and more modern systems. Perform and/or supervise basic maintenance in all trades as needed.
  • Ensure the safety of the physical plant and all persons within its envelope at all times.
  • Ensure that facilities are maintained in a clean, cost-effective and safe condition:
  • Identify and contract with outside vendors to ensure optimal building condition
  • Supervise contract cleaning firm
  • Maintain necessary supplies (equipment, paper products, office supplies)
  • Coordinate snow removal and grounds keeping with vendors and custodial staff
  • Maintain audio & video equipment, computer and telephone systems (subcontract repairs as needed)
  • Manage maintenance of grounds, including parking lot and small playground
  • Compose and present detailed Repair and Maintenance Budget including: general repair and maintenance, small projects, projects over $5,000, capital projects, custodial needs and allocations, utilities, etc. and meet budgetary parameters in operation.
  • Manage subcontractor relations (including HVAC, snow removal, electrical, etc.) and minimize use of subcontractors whenever possible and appropriate.
  • Provide on-call assistance as required. (24/7 responsibility for building emergencies.)
  • Comply with all local, state and federal regulations applicable to this building’s historic landmark status.
  • Manage Capital Projects from collection of bids through final completion review and approval for payment.
  • Manage room rentals and rental relationships for a wide variety of events, including set up for all events, in collaboration with Event Coordinator, custodial and other staff.


Qualifications

  • Minimum 2 years in a facilities operations role with budgetary and supervisory responsibilities.
  • Bachelors Degree or equivalent and experience in a similar position.
  • Excellent organizational skills with a keen attention to detail.
  • Flexibility coupled with an ability to multi-task, ensuring proper follow through.
  • Ability to communicate effectively and collaborate with senior staff, lay leaders and custodians.
  • Competence with advanced technology, including phone systems, computers, security systems, audio/visual systems etc.
  • Proactive, calm and can-do demeanor.
  • Ability to communicate with individuals for whom English is a second language. Basic proficiency in Spanish desired, but not required
  • Pass detailed background and CORI check.
  • Experience working in a religious or school institution preferable but not required.
  • Experience with vendor management and contracts.
  • Hands on experience performing minor repairs and maintenance such as paint, door hardware, light carpentry work, HVAC, and plumbing.
  • Ability to accurately track and report expenses and work within a budget. Experience with budget development preferred.
  • Microsoft Office skills including Outlook, Word, Excel, Access, and Outlook.

Compensation: Salary and benefits eligible, full time position.
Send resume and brief cover letter to jhaims@ohabei.org. No phone calls please.

 

Tue, June 25 2019 22 Sivan 5779