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Current Open Positions:

Executive Clergy Assistant

Do you want to support a vibrant and diverse multigenerational community and its dynamic leaders in being a hub of Jewish connection and engagement? We are seeking a skilled Executive Clergy Assistant, an organized and energetic self-starter who enjoys working in a dynamic environment where many things are happening at once. Join our team as we create innovative and meaningful opportunities for learning, caring and spiritual connection.

Responsibilities

• Manage day-to-day calendar and scheduling for our Senior Rabbi and coordinate with other Temple staff calendars.
• Manage and coordinate communications between clergy, committee leaders, members and staff via phone, email, etc.
• Triage incoming calls, emails, and requests to clergy.
• Interact with community members, building positive relationships, by phone, email and reception.
• Anticipate needs and prepare documents for clergy, in advance of various commitments such as committee meetings, services, special programs etc.
• Support clergy by attending meetings, completing project tasks, to-do's, and time-sensitive action items.
• Manage projects and provide support for Shabbat, Holidays, and special events.
• Support clergy in activities around lifecycle events: births, B'nai Mitzvah, weddings, funerals.

Basic Qualifications

• Bachelor’s degree or 5+ years of experience in administration, project management, or staff support.
• Proficient in office software including Word, Excel, PowerPoint, Gmail, Google Calendar, Google Drive, Google Forms; and communication platforms including Outlook, Zoom, Microsoft Teams.

Core Competencies

The Executive Clergy Assistant will be highly organized with a proven track record of helping to organize others and work collaboratively within a complex organizational setting. The following qualities are essential for success:

• Excellent interpersonal skills, including both written and oral communications.
• High emotional intelligence, ability to communicate effectively with diverse personalities.
• Able to work in a dynamic environment, respond to last minute changes and requests with equanimity and efficiency.
• Ability to think big picture, taking program/event planning ideas and organizing them into project categories, tasks, and assigning resources and due dates.
• Self-motivated, ability to self-manage and be proactive, comfortable taking initiative.
• Excellent time management skills.
• An understanding of the role of the Rabbi in congregational settings, and familiarity with Jewish holidays, customs and synagogue life is a plus.

Work Environment and Physical Requirements

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee needs the ability to see in order to read and prepare documents and monitor event activity. The employee frequently is required to walk and stand for extended periods of time. The employee is occasionally required to lift moderate-weight objects or to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is required to both be mobile to review set-ups and to actively manage events that are in progress and sit for periods of time to perform functions on the computer. This job operates in an office setting and also in event venues in our building complex. This role routinely uses standard office equipment such as computers, phones, photocopiers, etc.

Due to the pandemic, job duties will be mostly remote, but it is expected that this position will be full time in the office, when it is deemed safe by TOS to do so.

Application Instructions:

To apply, please send cover letter and resume to Shari Churwin, Execuitve Director of Education and Administration

executivedirector@ohabei.org

Education Programs Coordinator

The Education Programs Coordinator (EPC) is a full-time employee of Temple Ohabei Shalom. The EPC is a member of the Education Team and reports to the Executive Director of Education and Administration and works in partnership with the TOS clergy, staff, and teachers. This is a highly visible role which demands excellent customer service skills, a high level of professionalism and willingness to handle all planning and administrative details for our dynamic education programs. The ideal candidate must thrive in a challenging and fast paced atmosphere where prioritizing and multi-tasking are the norm. Exceptional attention to detail and first-class organizational skills are mandatory. EPC is an integral part of our dynamic education team who are together charged with moving forward the Congregation’s integrated educational vision.

The following is a non-exhaustive summary of the responsibilities of the position(s) specified above.

Community building

  • Develop and maintain warm relationships with students and families
  • Coordinate the room parent program and parent involvement
  • Support the organization and implementation of family events
  • Act as the primary greeter during peak drop off and pick up times
  • Regular and professional interaction with parents, students, faculty and staff including troubleshooting and problem solving situations as they arise.
  • Speak with TCEE and HomeBASE prospective parents to schedule tours and provide information

Administration

  • Coordinate scheduling, logistics, activities, special events and daily operations for Trust Center for Early Education (TCEE) and HomeBASE
  • Support special program logistics including posting program invitations & taking program RSVPs, coordinating off-site event logistics (field trips), scheduling special on-site enrichments.
  • Support TCEE and HomeBASE teachers and Education Office staff including but not limited to photocopying, laminating, purchasing supplies and special classroom materials, assistance with technology and audio-visual equipment

Maintain first-aid kits and emergency supplies

  • Oversee TCEE and HomeBASE information systems (files, database, calendar, etc.)
  • Keep confidential and current student and staff files per the regulations of the MA Department of Early Education and Care
  • Documenting when necessary and maintaining said documents
  • Produce class lists, emergency binders, allergy lists, birthday lists, teacher rosters, Student/Family Directories, prospective student materials, Staff and Parent Handbooks, School Calendars, snack menus, parent communication reports, attendance sign-in sheets, and monthly attendance records.

Admissions

  • Coordinate child enrollment tracking and process
  • Communicate with prospective families
  • Manage child enrollment paperwork process and maintain children’s files
  • Process schedule changes

Supervision:

  • Participate in weekly Education Office and Education team meetings
  • Participate in monthly education staff meeting
  • Participate in regular supervision

Other duties as assigned by the Executive Director of Education and Administration or designee

Individual Responsibilities:

  • Come to work with a positive attitude
  • Maintain satisfactory working relationships
  • Arrive on time for work or contact the appropriate administrator when delayed
  • Be reliable in attendance and give ample notice for absences
  • Approach criticism with a learning attitude
  • Communicate directly and avoid gossip
  • Be flexible in scheduling to meet the needs of the overall program
  • Demonstrate honesty, integrity and commitment to confidentiality
  • Show initiative in problem solving and be open to new ideas
  • Approach challenges with imagination and a sense of humor

Qualifications

  • Bachelor’s degree or 3+ years of experience in related field
  • Creative, enthusiastic, goal-oriented, and collaborative team player
  • Warm, engaging, and personable; easily building relationships with children, teens, and parents; strong customer service skills
  • Excellent communication skills (verbal and written) and strong organizational skills
  • Detail-oriented and capable of managing multiple projects and tasks at one time
  • Able to work in a dynamic environment with changing demands and expectations, and open to new things and to working outside of the job description
  • High computer literacy: adept in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suite (Gmail, Google Calendar, Drive, Forms); familiarity with databases and online marketing (Constant Contact, social media),
  • Preferred but not required: familiarity with school setting, EEC Teacher or Director Certification, understanding of Jewish holidays, customs and synagogue life

Work Environment and Physical Requirements

Ability to actively participate in an active school community. Hearing and speaking to exchange information in person and by phone; seeing to read and prepare documents, monitor children for safety, and perform assigned duties; sitting or standing for extended periods of time; dexterity of hands and fingers to operate tools and equipment; kneeling, stooping, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store supplies; occasionally lifting moderate weight objects including children.

Typically this position works fully onsite. Due to the nature of the work, candidates will not be able to work remotely through COVID-19.
Related keywords: education, education coordinator

Job Type: Full-time

 

Application Instructions:

To apply, please send cover letter and resume to Shari Churwin, Execuitve Director of Education and Administration

executivedirector@ohabei.org

Fri, April 16 2021 4 Iyar 5781