Join Our Team

The Education Programs Coordinator (EPC) is a full-time employee of Temple Ohabei Shalom. The EPC is a member of the Education Team and reports to the Executive Director of Education and Administration and works in partnership with the TOS clergy, staff, and teachers. This is a highly visible role which demands excellent customer service skills, a high level of professionalism and willingness to handle all planning and administrative details for our dynamic education programs. The ideal candidate must thrive in a challenging and fast paced atmosphere where prioritizing and multi-tasking are the norm. Exceptional attention to detail and first-class organizational skills are mandatory. EPC is an integral part of our dynamic education team who are together charged with moving forward the Congregation’s integrated educational vision.

The following is a non-exhaustive summary of the responsibilities of the position(s) specified above.

Community building

• Develop and maintain warm relationships with students and families
• Coordinate the room parent program and parent involvement
• Support the organization and implementation of family events
• Act as the primary greeter during peak drop off and pick up times
• Regular and professional interaction with parents, students, faculty and staff including troubleshooting and problem solving situations as they arise.
• Speak with TCEE and HomeBASE prospective parents to schedule tours and provide information

Administration

• Coordinate scheduling, logistics, activities, special events and daily operations for Trust Center for Early Education (TCEE) and HomeBASE
• Support special program logistics including posting program invitations & taking program RSVPs, coordinating off-site event logistics (field trips), scheduling special on-site enrichments.
• Support TCEE and HomeBASE teachers and Education Office staff including but not limited to photocopying, laminating, purchasing supplies and special classroom materials, assistance with technology and audio-visual equipment

Maintain first-aid kits and emergency supplies

• Oversee TCEE and HomeBASE information systems (files, database, calendar, etc.)
• Keep confidential and current student and staff files per the regulations of the MA Department of Early Education and Care
• Documenting when necessary and maintaining said documents
• Produce class lists, emergency binders, allergy lists, birthday lists, teacher rosters, Student/Family Directories, prospective student materials, Staff and Parent Handbooks, School Calendars, snack menus, parent communication reports, attendance sign-in sheets, and monthly attendance records.

Admissions

• Coordinate child enrollment tracking and process
• Communicate with prospective families
• Manage child enrollment paperwork process and maintain children’s files
• Process schedule changes

Supervision:

• Participate in weekly Education Office and Education team meetings
• Participate in monthly education staff meeting
• Participate in regular supervision

Other duties as assigned by the Executive Director of Education and Administration or designee

Individual Responsibilities:

• Come to work with a positive attitude
• Maintain satisfactory working relationships
• Arrive on time for work or contact the appropriate administrator when delayed
• Be reliable in attendance and give ample notice for absences
• Approach criticism with a learning attitude
• Communicate directly and avoid gossip
• Be flexible in scheduling to meet the needs of the overall program
• Demonstrate honesty, integrity and commitment to confidentiality
• Show initiative in problem solving and be open to new ideas
• Approach challenges with imagination and a sense of humor

Qualifications

• Bachelor’s degree or 3+ years of experience in related field
• Creative, enthusiastic, goal-oriented, and collaborative team player
• Warm, engaging, and personable; easily building relationships with children, teens, and parents; strong customer service skills
• Excellent communication skills (verbal and written) and strong organizational skills
• Detail-oriented and capable of managing multiple projects and tasks at one time
• Able to work in a dynamic environment with changing demands and expectations, and open to new things and to working outside of the job description
• High computer literacy: adept in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suite (Gmail, Google Calendar, Drive, Forms); familiarity with databases and online marketing (Constant Contact, social media),
• Preferred but not required: familiarity with school setting, EEC Teacher or Director Certification, understanding of Jewish holidays, customs and synagogue life

Work Environment and Physical Requirements

Ability to actively participate in an active school community. Hearing and speaking to exchange information in person and by phone; seeing to read and prepare documents, monitor children for safety, and perform assigned duties; sitting or standing for extended periods of time; dexterity of hands and fingers to operate tools and equipment; kneeling, stooping, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store supplies; occasionally lifting moderate weight objects including children.

Typically this position works fully onsite. Due to the nature of the work, candidates will not be able to work remotely through COVID-19.
Related keywords: education, education coordinator

Job Type: Full-time

Application Instructions:

To apply, please send cover letter and resume to Shari Churwin, Execuitve Director of Education and Administration

executivedirector@ohabei.org